Sample Application Emails with Professional Writing Tips


In today’s tech-driven world, applying for a job in person is rare. In most cases, job applications are done online. And while some companies have a dedicated platform for the application process, smaller companies often rely on one-on-one interactions with applicants. This is where sample application emails can help.

If you’re applying for a job where you have to personally contact the hiring manager or human resources representative, you’ll almost inevitably begin your contact via email. But before you send out your application email, you need to know what your email should contain and how you can write it in a way that puts your best foot forward.

The following guide will walk you through what an application email should include, with examples of how to write your email and some pro tips for the process.

Innovation and inspiration: Communication is key.

What is an application email?

An e-mail application is correspondence that accompanies a CV or an application. In most cases, you’ll send an application email to a hiring manager to let them know you’re interested in a job offer and let them know your qualifications.

Because a job application email is usually the first correspondence you have with a company, it should be professional and engaging. This initial introduction can go a long way in helping your name stand out in a competitive job market.

Examples of application emails

When sending an application email, the key is to be concise yet compelling. Your goal should be to get the hiring manager’s attention, to get them to read your resume and contact you for an interview.

Here are examples of what an application email might look like. Always create unique content for your email, tailoring your approach to the role you’re applying for.

Example 1

Subject: Communications Specialist — Skylar Lintwood

Dear Kaleigh:

I contact you with interest for your position as Communications Specialist. With five years of professional experience driving high quality communications in ABC Industries, I am the ideal candidate for this role. My most recent position was as Senior Communications Associate, and I have also held positions as Communications Associate and Communications Intern.

In your job posting, you talk about your desire to improve your internal communications within the service management department, which excites me. At ABC Industries, I recently led a project to create a cohesive communication schedule surrounding the release of our internal digital platform. In doing so, I was able to increase employee engagement by 75% through internal communications. Additionally, during this time, I designed and launched an internal communications website.

Attached to this email, you will find my resume, further highlighting my previous experience working in communications roles, as well as my accomplishments while holding these positions. If you have any further questions about my experience and qualifications, please do not hesitate to contact me.

Thank you for your time. I look forward to speaking with you soon.

Sincerely,

Skylar Lintwood
[email protected]
LinkedIn profile
555-555-0100

Example 2

Subject Line: Sales Consultant – Alexis Brown

Dear hiring manager:

I am happy to be considered for your role as a sales consultant. For the past three years I have worked as a sales associate for Renem Industries. My experience, coupled with my willingness to close deals, makes me an ideal candidate for the position.

In your job posting, you mention the need for sales consultants to be able to assimilate quickly to new sales methods and tools. This is an area where I have always been able to excel. In my previous role, I led the team in adopting a new sales platform, mastering the system in a week.

By doing so, I was also able to increase my sales stats by 30% month over month. I also took on a mentoring role, helping new members of the sales team with hands-on training, fostering a culture of shared success.

Attached is my resume, where you can find more information about my sales background and qualifications. If you have questions please contact us.

I look forward to discussing this exciting opportunity with you soon.

Thanks for your consideration.

Alexis Brown
[email protected]
555-555-0100

The basics of an application email

Include:

  • A subject line: Always fill in the subject line before sending your email. A good rule of thumb is to include the job title you are applying for, along with your name. If the job listing includes a job ID number, add that as well.
  • A personal greeting (if possible): Whenever you can, greet the hiring manager by name. Use a professional salutation if you can’t determine who the recipient is via LinkedIn or a company search.
  • Job details: Begin your application email by referring to the position you are applying for. Include a few key details from the job listing to show that you’ve taken the time to review it carefully.
  • Your qualifications: Since your application email is your introduction, you want to include a compelling story explaining why you would be a perfect fit for the job. Whenever possible, back up your qualifications with concrete examples.
  • Closing: Be sure to close your email with a thank you and a desire for future conversation.
  • Your Contact Information: Always include a few different contact methods. Common contact information includes phone numbers, emails, and LinkedIn profiles.

Do not include:

  • Copy Content: Never copy and paste the same application email for multiple job postings. Write a unique email for each job. This will ensure that the content is not vague and speaks to the specifics of the role.
  • Personal stories: When presenting your qualifications, stick to professional examples. Avoid discussing personal stories in your initial correspondence.
  • Spelling or grammatical errors: Nothing will eliminate your application faster than an introductory email riddled with errors. Use an online tool, such as Grammarly, to make sure your email is free of spelling and grammatical errors.
  • Too much information: An application email should be concise. Limit yourself to a few short paragraphs.
  • Anything that could be considered offensive: Never address politics, religion, or other polarizing topics in your application email, even if you think you know your audience.

Professional Writing Tips for a Job Application Email

Writing a job application email is an important step in making a career change. Use the following pro writing tips to ensure the email you send is the best possible representation of your experience and qualifications.

Do your research

Before writing your application email, research the position thoroughly. The more information you have about the company and the role, the more you can customize your email to match company values ​​and desired skills.

Also, do your best to know who you are emailing. You can use LinkedIn, the company’s About Us page, or even a quick company survey to find out who the hiring manager is. This will allow you to address the person by name, which will create a more compelling email.

Use a professional tone

To keep your email professional, avoid using slang and avoid being too informal in your language. Instead, try to implement industry or job-specific language that will help demonstrate your experience.

Show, don’t tell

Your application email is your first chance to show how qualified you are for a position. Rather than simply stating that you are a good candidate for a job, back up your assertions with professional examples.

If possible, also include numbers. Qualifying your experience with metrics is more compelling than simply declaring that you accomplished something.

Check your email before hitting send

Nobody’s perfect, so it’s always best to go over your email one last time before hitting send. You might even consider asking a family member or friend to take a look at the email as well. Often, a second pair of eyes will catch simple mistakes or help you identify areas where you could improve your message.

Before hitting send, ask yourself the following questions:

  • Have you attached your resume?
  • Have you checked your email against a spell checker?
  • Have you included your contact details?
  • Did you include a subject line?

Remember that once you hit send, you cannot undo what has been done. It’s better to spend an extra 15 minutes reviewing everything than to follow up later with a second email.

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